Discretionary Budgets
Neighborhood Library & CEN Youth Discretionary BudgetsThis Discretionary Budget is intended for purchasing supplies for youth programs and youth spaces. Items that you may not purchase include gift cards and furniture. Each location's budget is used for Children and Teens, and must be encumbered by April 15.
Please make sure you are looking at the correct tab for your library's current budget. Budgets may only be updated by the Youth Advocate, Children's Services Coordinator or Teen Services Coordinator.
To receive reimbursement for NL Youth Purchases, please fill out the Petty Cash Advance /Reimbursement Transaction Form. You must include original receipts with your paperwork. This form should be submitted to Corey Johnson for signature. Make a copy of the paperwork and receipts for your own records. NOTE: Petty Cash Reimbursements must be under $100 dollars. Please use a tax exempt certificate, as you will not be reimbursed for tax. If you need a tax exempt certificate, please ask your manager or Sara Pope.
If you have requested a Petty Cash Reimbursement for NL Youth Purchases please send an email to the Youth Services Team (Corey, Sara & Rebecca) containing this form so that the total can be subtracted from your location's budget and accurately reflect your locations current funds.
Before placing a supply order using your discretionary budget, please see if any items you would like to request are available from the Supply Room. Items such as glue sticks and liquid glue are available through the Supply Room. Please check the list of Supply Room Items before submitting a Purchase Request. Also, check the Craft Supplies to Share to see if anyone has items you might be looking for!
Purchase Request Instructions
Purchase Requests are due by the 15th of each month and should be emailed to Corey Johnson and CC Sara Pope. Please use the subject line your location's initials and Purchase Request (example: COL Purchase Request) You will need to fill out a separate Purchase Requisition Form for each vendor that you are ordering items from. If you are ordering items for two libraries (for those in groupings), please fill out a separate form for each library.
***NEW*** You need to indicate what your intentions for any materials you order are for (some examples: Teen Craft, Toddler Storytime, Toys for library floor, Winter Kids Craft etc.) You can either put this on each line with the item description, or you can add this information to the email that you send with your purchase requests attached (example: Teen Craft: Macaroon Bracelet Craft Kit, Natural Jute Cording, Coil Memory Wire. Toddler Storytime: 500 Fabulous Foam Self-Adhesive Space Shapes. Kids Easter Craft: Easter Headband Craft Kit)
***NEW*** You need to indicate what your intentions for any materials you order are for (some examples: Teen Craft, Toddler Storytime, Toys for library floor, Winter Kids Craft etc.) You can either put this on each line with the item description, or you can add this information to the email that you send with your purchase requests attached (example: Teen Craft: Macaroon Bracelet Craft Kit, Natural Jute Cording, Coil Memory Wire. Toddler Storytime: 500 Fabulous Foam Self-Adhesive Space Shapes. Kids Easter Craft: Easter Headband Craft Kit)
Blank Purchase Requisition Form can be found here under the "Purchasing & Payments" heading.
Purchase Requisition Form Example Make sure you put your name and the name or initials of your library on the form! You need to change highlighted fields.
